Project Management

Planning, organizing and managing project resources and processes can be daunting and overwhelming. M-Files offers a better way to manage project teams, tasks and content Project team members require quick access to accurate and up-to-date information to complete their tasks, while project managers need to track project status and deliverables to ensure they meet deadlines and stay on budget.
One common issue when using a web-based project repository is that it is a separate information silo where content gets duplicated, assuming that users remember to use it. Very often the most current version sits on someone’s C drive, or in Outlook. With M-Files, users save files to the repository directly from any application to a "virtual-local" drive, known as the M drive, regardless of whether they are online or offline.

By making it easy to share and collaborate on project content in a controlled manner as well as track the status of tasks, deadlines and deliverables, project teams can end information chaos, increase productivity and reduce risk. With M-Files, it’s easy to define simple rules for content visibility, task deadlines and ownership – which is why project management is one of the most prevalent M-Files customer use cases.

Benefits of M-Files Project Management

  • Team management: Staying on top of everything during the entire life cycle of a project is difficult. M-Files gives you quick access to the information you need to manage your project team.
  • Imporved Efficiency: Improved efficiency that comes from consolidating documentation from multiple subcontractors in a single central repository.
  • Task management: More control with workflow, notifications, tasks and assignments.
  • Supplier management: Managing relationships with your project suppliers requires strategic planning and the ability to monitor and track all interactions with the companies that supply goods and services for your project. M-Files helps create closer, more collaborative relationships with key suppliers by managing all of your information and providing quick access to it from anywhere, even right from your ERP or CRM.
  • Resource management: Employees’ training and qualifications are easy to manage with M-Files. For example, it's possible to quickly determine who is certified to perform a certain task, or who is available for another task. In addition, evidence of qualifications (i.e. training certificates) is readily managed with M-Files, with automatic notifications to alert project managers when employees' qualification are about to expire. While these capabilities are useful in a variety of industries and businesses, they are also common requirements for a professional quality management system capable of ensuring compliance with standards such as ISO 9001.
  • Audit trail: Improved quality and shorter cycle times with built-in version control and audit trail features that ensure that only controlled changes are allowed.
  • Flexible Deployment: M-Files offers flexible on-premises, cloud and hybrid deployment options, placing the power of EIM in the hands of the business user and reduces demands on IT by enabling those closest to the business need to access and control content based on their requirements.
  • M-Files Reporting: M-Files Reporting makes it easy for you to view data, statistics and metrics associated with M-Files document vaults and related workflows and processes in easy to understand reports and dashboards – an important tool for analyzing business processes and supporting management decisions.