Project Management

Planning, organizing and managing project resources and processes can be daunting and overwhelming. M-Files offers a better way to manage project teams, tasks and content Project team members require quick access to accurate and up-to-date information to complete their tasks, while project managers need to track project status and deliverables to ensure they meet deadlines and stay on budget.
One common issue when using a web-based project repository is that it is a separate information silo where content gets duplicated, assuming that users remember to use it. Very often the most current version sits on someone’s C drive, or in Outlook. With M-Files, users save files to the repository directly from any application to a "virtual-local" drive, known as the M drive, regardless of whether they are online or offline.

By making it easy to share and collaborate on project content in a controlled manner as well as track the status of tasks, deadlines and deliverables, project teams can end information chaos, increase productivity and reduce risk. With M-Files, it’s easy to define simple rules for content visibility, task deadlines and ownership – which is why project management is one of the most prevalent M-Files customer use cases.

Benefits of M-Files Project Management

  • Improved efficiency that comes from consolidating documentation from multiple subcontractors in a single central repository.
  • More control with workflow, notifications, tasks and assignments.
  • Resource management capabilities to ensure deliver in time and in compliance.
  • Improved quality and shorter cycle times with built-in version control and audit trail features that ensure that only controlled changes are allowed.
  • Smooth coordination of subcontractors and the documents and other information for which they are responsible by enabling easy classification and tagging in the initial phases of a project.
  • Report on progress and outstanding tasks via specialized calendar and GANTT views.
  • Flexible deployment options, including cloud, on-premise or a hybrid combination of both.