Creation of Centraluzed Repository - Process Maps, Forms, Process Documents and ManualsUnited Arab Emirates
Listed on the Abu Dhabi Securities Exchange (ADX), National Bank of Abu Dhabi (NBAD) is an integral systemic bank of the United Arab Emirates (UAE) providing a full range of products and services to the UAE and the global markets. NBAD is the largest bank in Abu Dhabi and the second largest bank in the UAE in terms of assets and it is also listed in the 50 safest banks in the world during 2009. It is the most internationally diversified bank among the UAE banks with offices in Egypt, Oman, Bahrain, Kuwait, Libya, Sudan and Jordan in the MENA region, Hong Kong in the Far East, London, Paris, and Geneva in Europe and Washington D.C. in the USA. Its largest external market is Egypt where it operates as a full service bank with 27 branches. In Oman, the bank has eight branches providing a comprehensive range of services throughout the Sultanate. Since its inception in 1968, NBAD’s diversified earnings base has delivered a strong record. This has been achieved through organic growth. The Group is differentiated by its strong franchise, skilled employees and long-serving management. NBAD employs 3,753 people in the UAE and 971 at its international operations worldwide. The Bank posted a net profit for the full year of 2009 of AED 3.0 billion. Its total assets reached AED 196.8 billion at the end of 2009. NBAD’s vision is “To be the number one Arab Bank”. More information is available at www.nbad.com
Before introducing QPR ProcessDesigner by Policies, Procedures & Processes department (PPPD), the needs for improvement were to support all departments to document processes, which were in different formats Ex. Stand-alone Procedures in multiple formats – Text based, Process Maps, MSVisio flow charts, etc., and aim for ISO certification.
Creating a centralized repository
Being a major financial institution in UAE, NBAD had to combine all the information related to processes into a centralized process repository and to eliminate lengthy text based Procedures and introduction of simple, precise, user friendly, easy to understand end-to-end process maps for every existing identified business process using a BPM tool.
Improving customer service and compliance
NBAD set two goals: Improve customer service through streamlined and well documented processes and improve compliance with established policies and procedures by NBAD staff through their better understanding of procedures presented in a graphical process maps and also to implement a tool to train UAE nationals on the Bank’s processes and policies.
The Business Process Manual (BPM) project
The BPM project involved the senior management and the departments of NBAD, and other stakeholders of the project. The key task of the project success was to train the key-users in the PPP department, as well as the business users to use QPR ProcessDesigner as a development tool. This training enabled the team to understand how the software works on a detailed level. It also helped us to agree on best standards and practices on process framework. “The base model allowed us to have a common understanding and to main uniformity across the bank”, says Mr. Mohammed Ramatullah, Head of Policies, Procedures & Processes at the National Bank of Abu Dhabi. Management frameworks used were Quality Management (ISO 9001:2008) and Business Process Excellence.
Implementing the repository
As a result of the project, a single centralized process repository was implemented in many of the business segments. QPR ProcessDesigner allowed NBAD to have a common platform for process related information with common standards across NBAD -End-to-end process maps with embedded applications/forms/templates/User Manuals / Electronic forms, KORCs, KRIs, Policies, etc., on a single platform and QPR Portal as a single point of reference for the business users. Compliance with ISO has been achieved and CBG was awarded with ISO 9001:2008 certification.
What will be done in the future?
The next steps include rolling out this business process modeling framework to all departments and international locations in NBAD with the help of QPR ProcessDesigner.About IYCON
IYCON is a transformational technology solutions company whose mission is to serve businesses and governments, by delivering high quality strategic execution services, through world class technology tools, expertise, best practice methodologies and continued quality support. IYCON is a leader in improvement and delivery of Strategy Management Execution, as well as a preferred Strategy Execution Partner for government and private corporations. Using its best practice methodology IYCON provides companies and governments a road map for Process and Risk Integrated Strategy Execution – PRISE™. IYCON delivers more than products, by adding value to these products through its best practice implementation methodology.About M-Files
M-Files enterprise information management (EIM) solutions eliminate information silos and provide quick and easy access to the right content from any core business system and device. M-Files achieves higher levels of user adoption resulting in faster ROI with a uniquely intuitive approach to EIM that is based on managing information by “what” it is versus “where” it’s stored. With flexible on-premises, cloud and hybrid deployment options, M-Files places the power of EIM in the hands of the business user and reduces demands on IT by enabling those closest to the business need to access and control content based on their requirements. Thousands of organizations in over 100 countries use the M-Files EIM system as a single platform for managing front office and back office business operations, which improves productivity and quality while ensuring compliance with industry regulations and standards, including companies such as SAS, Elekta and EADS.
To create a centralized process repository for all business and support departments. This process repository should be a one point reference for all Process Maps, Forms, Process documents, Manuals, Policies, Key Operational Risk Controls (KORC), SLAs & Quality documents.Methodology
Business Process ManagementQPR Product Used
“Thanks to the excellent local support provided by QPR partner in United Arab Emirates, IYCON is a strategic business partner for NBAD with excellent customer support and expertise in Business Process Management.”
Head of Policies, Procedures & Processes